We’re looking for a….. Studio Manager
You’re a traffic and resourcing whizz who can juggle people and projects with a cool head - keen to get in on the ground of a growing team and help it to flourish!
About the role
You’re the first port of call for any creative work, ensuring the smooth running of the creative team and all things process. You’re there to plan, allocate, and manage all creative work daily, weekly, and long-term, staying ahead to flag potential issues and swiftly react to changes in priority. You’ll be working closely with other teams to manage their needs (and expectations) and making sure the creative team have the time and space to deliver their best work… on time and on budget!
What you’ll do
- Work closely with all teams on both pitch and projects to scope creative costs, and make sure the right resource is planned and booked in - Assign workload and keep the creative team up to date on timings and deadlines
- Ensure the right people with the right skills are allocated to work/relevant jobs
- Optimise permanent creative resource and fill gaps with freelance staff
- Hold weekly meetings with client services, project managers and production managers to confirm creative requirements and the status of projects and pipeline new business.
- Maintain accurate and detailed daily, weekly and monthly work schedules
- Make sure processes are followed e.g. creative fee tracking, creative sign off and amend tracking
- Help the project team with time analysis and the smooth running of projects using Procim reporting tools
- Keep forecasting up to date for the finance team and ensure budget, and resource is pre-approved before booking external resource
- Ensure timesheets are completed on time by the creative team
- Ensure the creative approval process is being adhered to and no work leaves the studio unchecked and unapproved by the Creative Lead
- Book talent and continue to build our talent pool
- Set up all new staff with contracts, IT, NDAs etc.
- Assist with diary management of the Creative Director
- Sign off on all holidays for the creative department
- Have an awareness of project profitability, working within the parameters of each project and flag any areas that may affect the bottom line
What we’re looking for
- Someone who can run a tight ship
- you love process and if we don’t have the right one already, you use your experience and initiative to improve existing ones or establish new ones
- A self-starter. Although this role isn't new to us, this is an opportunity for you to make it your own, building great ways of working within the team
- A super efficient organiser and multi-tasker with strong prioritisation skills
- You’ll have a good eye for the financials and be able to add value
- Approachable and friendly but assertive
- A good listener with an empathetic nature and calm under pressure, you’ll be able to support and grow a happy team
- knowledge of the 3D design process across Events / Conferences / Experiential
- An understanding of 2D design and artwork processes (ideal, but not essential)
- Experience managing a similar (or larger) creative team of 3D, 2D & artworkers
- An understanding of timelines needed for creation of floor plans, CAD and visualisation
- Experience in using (and ideally implementing) traffic systems
- Good industry and freelance contacts (ideal, but not essential)
About Us
We are a creative business experience agency. Our campaigns and experiences reflect the rapid evolution of how business is done, by truly understanding people, their behaviours and their relationship with work and each other. We believe more human experiences are more effective experiences, with people-first insights and ideas both guiding and grounding us. Our work covers every business experience touchpoint, from product launches to exhibitions, employee engagement to conferences, sponsorship activations and logo-to-live brand worlds across virtual, hybrid and IRL platforms.